Sr. Payroll Specialist

Elk Grove Village, IL

Post Date: 01/03/2018 Job ID: DM-100164

Our client has an immediate need for a Sr. Payroll Specialist with payroll, accounting, tax and employee benefits knowledge and experience. This is a contract (and possible contract to perm) assignment. Ceridian experience is required.

In this role, you will:

Position Summary

Sr. Payroll Specialist with employee benefits and some accounting experience to process our client’ s weekly payroll for 1000+ employees in multi-locations in US and Canada. This is a contract assignment. Potential for contract to perm may exist in the future.

Under general supervision, responsible for administering company-wide benefits programs. Serves as the primary point of contact for the company’ s benefits broker and service provider resources to administer programs and resolve benefit-related inquiries. Responsibilities include oversight of company-wide payroll initiatives, weekly payroll administration and preparation of associated financial reporting. Performs all functions of personnel management of department employees in accordance with company policies.

  • Ensures company benefits program policies and procedures are properly administered and new policies are adequately documented and communicated across all divisions. Administers benefits-related general ledger maintenance ensuring accurate financial entries are posted
  • Administers benefits plans, processes invoices, interprets policies, responds to inquiries, and interfaces with service providers to resolve day-to-day business needs. Engages manager to resolve complex inquiries.
  • Partners with HRIS Manager and Payroll Administrator to ensure employee and benefits data are maintained. Leads open enrollment and ensures associated payroll changes are updated accurately and in a timely manner. Maintains employee benefits and payroll records by processing changes in insurance coverage, dependents, terminations, etc. Conducts periodic audits to ensure data is accurate and up to date.
  • Manages company-wide COBRA administration; provides relevant data to third party vendor upon termination of company employees. Resolves inquiries as is needed.
  • Ensures leave of absence requests are administered in accordance with the terms of the plans; includes Family Medical Leave Act (FMLA), short-term disability and long-term disability leaves.
  • Oversees and/or performs payroll functions including weekly payroll processing, tax reporting requirements, benefits administration, ACA administration, 401(k) processing, and supplemental benefits processing for the company. Ensures that wage deductions, deposits, adjustments, and garnishments are applied appropriately. Ensures compliance with all applicable State and Federal wage and hour laws.
  • Produces various routine reports for Finance, Human Resources and other business customers to facilitate benefits and payroll related design discussions and decision making. Distributes prepared materials to support functional business decision-making.
  • Ensures company benefits and payroll policies are properly administered and new policies are documented and communicated across all company locations.
  • Provides general support, coverage, and guidance to resolve payroll administration needs as they arise.
  • Partners with senior leadership to manage annual benefits design and renewal processes, including compilation of required employee data, and oversight of open enrollment process
  • Trains, coaches and mentors people. Ensures subordinates support related initiatives in accordance with company personnel management policies.
  • Participates in special projects and performs other duties as assigned.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Below are the minimum requirements of the education, experience, knowledge, and skills required to competently perform in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Bachelor’ s degree in Human Resources, Management or Finance is preferred; in lieu of a degree, comparable work experience is required.
  • Requires a minimum of 5 years of experience delivering multi-state payroll and benefits administration.
  • 5-10 years of corporate payroll experience with employee population of 1000+
  • 2 or more years in a multi-location, multi-state environment. Canadian payroll administration experience is desirable.
  • Strong Ceridian, Dayforce and Microsoft Office (Word, Excel, etc.) experience
  • Basic accounting principles and solid financial acumen
  • Employee Benefit and HRIS experience
  • Requires ability to communicate effectively and timely.
  • Requires excellent analytical and problem-solving skills based on sound judgment and the ability to present analyses and recommendations in a confident and compelling manner
  • Must be deadline-driven and have a high attention to detail; requires ability to envision big picture needs and develop creative ideas and solutions to business challenges.
  • Requires a high level of customer-service and professionalism in all business situations.
  • Strong communication and organization skills are required.
  • Self-starter with the ability to work independently and in teams.
  • Ability to manage heavy workload and multi-task in a fast-paced environment; prioritizes projects to ensure deadlines are met.

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